One Infra

Examples · Walkthrough

No sign-off with anything missing

Follow one safety inspection in a workshop bay: the tipper over the pit, the full item list, the brake test, a sign-off that waits for a missing rectification, the signed declaration and the record in each operator’s format.

ExampleIllustrative workflow · fictional workshop data

Illustrative only, with fictional data. This shows record-keeping, not roadworthiness or maintenance advice. DVSA’s guide to maintaining roadworthiness and your own competent people decide what you record.

A miniature vehicle workshop: an eight-wheel tipper lorry with a white cab and an ochre body stands over an inspection pit, with the technician holding a tablet beside it, a brake tester by the front wheels and the driver by the door. The workshop office sits on a second plinth to the right.
Read the illustrated version

How the walkthrough works

Six short chapters follow one safety inspection in a workshop bay. DVSA’s guide says each safety inspection record shows the operator, the date and ISO week, the vehicle, the odometer reading, the full item list and any defects, and a named, signed, dated roadworthiness declaration; records are kept for at least 15 months.

DVSA Earned Recognition asks for 100% complete and correct inspection records. In this illustration the sheet will not sign off while anything is missing.

Guided playback takes about a minute and a half. You can pause at any time, choose a chapter, or take each step yourself.

  1. Into the bay
  2. The full item list
  3. The brake test
  4. Blocked while anything is missing
  5. Rectified and declared
  6. The pack, in each operator’s format

Prefer to read? The illustrated version tells the same story with stills and the interface details.

ExampleIllustrative workflow · fictional workshop data

Illustrated version

The same inspection, in six chapters

Stills from the 3D scene, what happens in each chapter, and what the tablet and the office monitor show. It needs no graphics support and works without JavaScript.

ExampleIllustrative workflow · fictional workshop data. Nothing here is a live system or a real workshop.

  1. Chapter 01 of 06

    Into the bay

    Bay 1 side-on: an eight-wheel tipper lorry with a white cab and an ochre body stands over the inspection pit, with the technician holding a tablet by the cab and the brake tester beside the front wheels.
    The tipper is over the pit, and the sheet opens with the operator, the date and ISO week, the workshop, the vehicle and the odometer.

    Bay 1 at Workshop A, Branch 2. Operator B’s rigid tipper, fleet number T-27, is over the inspection pit. At 07:40 the workshop office sends safety inspection SI-2417 to the technician’s tablet.

    The technician opens the inspection sheet. Its header fills in from the job: the operator, the date and ISO week (Tue 15 Sep 2026, week 38), the inspecting workshop, the vehicle and the odometer reading, 184,316 km.

    Everything in this walkthrough is illustrative. The workshop, operators, vehicle, people, readings, times and dates are fictional.

    Show the screen

    Bay 1Technician’s tablet

    Inspection sheets

    Sheet · SI-2417

    Workshop A · Bay 1

    Status: Checking items

    Sheet header
    Operator
    Operator B
    Date
    Tue 15 Sep 2026 · ISO week 38
    Inspected by
    Workshop A · Branch 2
    Vehicle
    T-27 · 8-wheel rigid tipper
    Odometer
    184,316 km
    Item list · 58 items
    • Inside the cab0 of 14
    • Under the vehicle0 of 16
    • Ground level0 of 19
    • Lamps and reflectors0 of 9

    The sheet header, filled in from the job.

  2. Chapter 02 of 06

    The full item list

    Close to the lorry’s second axle: the offside mudguard hangs loose, with a copper defect tag on it, and the technician stands beside it with the tablet.
    Every item on the list is checked, and the defect is photographed where it is found.

    The technician works through the full item list: 14 items inside the cab, then 16 under the vehicle from the pit. Each one is marked on the tablet as it is checked.

    At ground level the offside mudguard on axle 2 is loose: its bracket has cracked. The defect is recorded where it is found and a photo is attached. The list is finished at 09:15: 58 items checked, 1 defect open.

    Show the screen

    Bay 1Technician’s tablet

    Inspection sheets

    Sheet · SI-2417

    Workshop A · Bay 1

    Status: 1 defect open

    of 58 checked
    58
    defect
    1
    photo
    1
    Item list · 58 items
    • Inside the cab14 of 14
    • Under the vehicle16 of 16
    • Ground level19 checked · 1 defect
    • Lamps and reflectors9 of 9
    Defect photo
    • Mudguard, as foundAttached

    The item list checked, with the defect and its photo.

  3. Chapter 03 of 06

    The brake test

    The brake tester beside the lorry’s front axle: the wheels on the rollers, the printout on the console and the technician with the tablet close by.
    The brake test printout is photographed and attached, and the brake performance is recorded.

    The front axle sits on the rollers of the brake tester. The laden roller brake test runs and the console prints the result.

    The technician photographs the printout and attaches it to the sheet, and the brake performance assessment is recorded beside it: service brake 58%, secondary 31%, parking 22%.

    Show the screen

    Bay 1Technician’s tablet

    Inspection sheets

    Brake performance

    Workshop A · Bay 1

    Status: Recorded

    Roller brake test · laden · T-27

    Brake efficiency
    Service brake
    58%
    Secondary
    31%
    Parking brake
    22%
    Printout
    • Brake test printoutAttached
    Item list · 58 items
    • Inside the cab14 of 14
    • Under the vehicle16 of 16
    • Ground level19 checked · 1 defect
    • Lamps and reflectors9 of 9

    Recorded by Technician · JB · 09:45

    The brake performance, with the printout attached.

  4. Chapter 04 of 06

    Blocked while anything is missing

    The technician’s tablet with sign-off blocked: the header, item list and brake test are complete, and one defect shows no rectification recorded.
    The sheet will not sign off while a defect has no rectification recorded.

    The technician tries to sign off. The sheet refuses: the mudguard defect has no rectification recorded, so there is nothing to declare yet.

    The defect goes to the workshop office with the part it needs. At 10:20 the office issues a new bracket from stores to Bay 1.

    Show both screens

    Bay 1Technician’s tablet

    Inspection sheets

    Sign-off · SI-2417

    Workshop A · Bay 1

    Status: Sign-off blocked

    Cannot sign off

    One defect has no rectification recorded: offside, axle 2 mudguard.

    Before sign-off
    • Sheet headerComplete
    • Item list58 checked
    • Brake performancePrintout attached
    • Defect · offside mudguardNo rectification
    Workshop office
    • Bracket requested09:51
    • Bracket issued to Bay 110:20

    Sign-off waits for the rectification

    Sign-off blocked, and the part on its way.

    Workshop officeWorkshop controller’s monitor

    Workshop records

    Defect · T-27

    Workshop A · Branch 2

    Status: Bracket issued

    From Bay 1 · 09:51 · Technician · JB

    Offside, axle 2: mudguard insecure, bracket cracked. Bracket needed.

    Sheet SI-2417
    • Item list and brake testComplete
    • RectificationNot recorded
    • Sign-offBlocked
    Stores
    • Mudguard bracketIssued 10:20

    Issued to Bay 1

    The defect in the workshop office, with the bracket issued.

  5. Chapter 05 of 06

    Rectified and declared

    The tablet showing the signed roadworthiness declaration, with the technician’s role and initials, the signature and the date, and the defect marked as rectified.
    The rectification is recorded, then a named, signed and dated declaration.

    The new bracket is fitted and the mudguard is secure. The rectification is recorded against the defect at 11:40, with a photo, by the technician who did the work.

    Only then does the declaration open. The technician signs it on the tablet: named, signed and dated, Tue 15 Sep 2026 at 11:52.

    Show the screen

    Bay 1Technician’s tablet

    Inspection sheets

    SI-2417 · signed

    Workshop A · Bay 1

    Status: Signed off

    T-27 · Operator B · Tue 15 Sep 2026 · ISO week 38

    Before sign-off
    • Sheet headerComplete
    • Item list58 checked
    • Brake performancePrintout attached
    • Defect · offside mudguardRectified 11:40
    Roadworthiness declaration
    Name
    Technician · JB
    Signature
    Signed on this tablet
    Date
    Tue 15 Sep 2026 · 11:52

    Ready to send to the workshop office

    The rectification recorded and the declaration signed.

  6. Chapter 06 of 06

    The pack, in each operator’s format

    A wide view from the other side: the workshop with the tipper over the pit, the route line to the office, and the workshop controller at the desk where the operator packs are produced.
    The same record, produced in the format each operator asks for, and kept on record.

    The signed sheet reaches the workshop office. The workshop controller produces the record in each operator’s own format: one PDF per inspection for Operator A, a weekly bundle for Operator B and Operator C’s own sheet layout.

    Each pack holds the sheet, the brake test printout, the defect photos, the rectification and the declaration. The record is filed with T-27’s history and kept on record until December 2027.

    Show both screens

    Workshop officeWorkshop controller’s monitor

    Workshop records

    Operator packs

    Workshop A · Branch 2

    Status: Ready to share

    The same signed record, in the format each operator asks for.

    Packs
    • Operator AOne PDF per inspection
    • Operator BWeekly bundle, ISO week 38
    • Operator COn their own sheet layout
    In each pack
    Inspection sheet
    Included
    Brake test printout
    Included
    Defect photos
    Included
    Rectification
    Included
    Declaration
    Included

    Kept on record until Dec 2027

    The record in each operator’s format, kept on record.

    Bay 1Technician’s tablet

    Inspection sheets

    SI-2417 · signed

    Workshop A · Bay 1

    Status: Signed off

    T-27 · Operator B · Tue 15 Sep 2026 · ISO week 38

    Before sign-off
    • Sheet headerComplete
    • Item list58 checked
    • Brake performancePrintout attached
    • Defect · offside mudguardRectified 11:40
    Roadworthiness declaration
    Name
    Technician · JB
    Signature
    Signed on this tablet
    Date
    Tue 15 Sep 2026 · 11:52

    Sent to the workshop office 11:53

    The signed sheet, sent to the office.

Back to the 3D walkthrough

Next step

Which inspection records does your workshop still keep on paper?

Bring one: the inspection sheet, the brake test printouts, the defect rectifications or the packs your operators ask for. We will talk it through and suggest a sensible next step.

Discuss a workflow like this Haulage & workshops

Sources DVSA roadworthiness guide · DVSA Earned Recognition