Follow one job from site to handover
Job 2417 is a fictional service connection. Step through how its records are captured on site, checked in the office, brought together for the commercial team and assembled for the client.
About the examples
Client work is only published with the client’s permission. Job 2417 is fictional: it shows the kind of workflow we can design and build, not the record of a real project.
01Worked example
From a day on site to an organised job pack
Four stages of one job. Each builds on the information captured at the stage before, so it is checked and reused rather than typed out again.
Job 2417 Service connection, Station Road
Example: Demonstration using fictional data. Nothing you do here is saved or sent.
Stage 1 of 4, Tue 14 May, 16:42
Site record
Before leaving site, Gang 3 records the day against Job 2417: the work done, 5 photographs, and a note about an existing duct they had to hand dig around.
- Recorded once, while the details are fresh, rather than written up later
- Photographs are attached to the job, not sent separately by message
- Anything unexpected is noted with its position, as it happens
Submitted from site
- TaskExcavate, lay and connect 22 m of 63 mm service pipe
- CrewGang 3
- Photographs5 attached
- IMG_0412 · Trench open
- IMG_0413 · Existing duct at 8 m
- IMG_0414 · Hand dig around duct
- + 2 more
Existing duct found at 8 m. Hand dug around it and recorded its position.
Stage 2 of 4, Wed 15 May, morning
Office review
The office checks the record against what this type of job needs. 4 of the 5 items are there. The reinstatement photograph is missing, so it is flagged and requested from the gang with the job reference attached.
- The check follows a list agreed for this type of job
- In this example, the gap shows up the next morning rather than at valuation or handover
- The request goes straight back to the people who can answer it
Try it
This changes the illustration on this page only.
Reinstatement photograph missing. The completeness check shows 4 of 5 items received.
Office completeness check
- Daily recordReceived
- Trench and pipe photographsReceived
- Reinstatement photographMissing
- Materials usedReceived
- Supervisor sign-offReceived
- Daily recordReceived
- Trench and pipe photographsReceived
- Reinstatement photographReceived
- Materials usedReceived
- Supervisor sign-offReceived
Request sent to site
- ItemReinstatement photograph
- Sent toGang 3
- StatusAwaiting siteReceived
Please add a photograph of the finished reinstatement to Job 2417.
Stage 3 of 4, Thu 16 May
Commercial evidence
With the photograph received, the records are brought together for the commercial team: quantities from the daily records, and the note and photographs about the hand dig around the existing duct.
- Quantities come from the site records instead of being retyped
- Each item can be traced back to the record and photographs behind it
- The records support the commercial team’s review; the decisions stay with the team
Grouped for the commercial team
- Service pipe laid22 m
- Connection made1
- Surface reinstated6.5 m²
- Hand dig around existing ductNote and 2 photos
From the site record: Existing duct found at 8 m. Hand dug around it and recorded its position.
Job pack so far
- Daily record1 record
- Photographs6 photos
- Reinstatement recordIncluded
- Materials and test recordsIncluded
- Supervisor sign-offIncluded
Stage 4 of 4, Once reviewed
Client handover
The completion pack is assembled in the order and format the client asks for, checked by the office, and submitted by your team through the client’s own process.
- Evidence was gathered as the work happened, so the pack is assembled rather than chased
- A consistent structure, arranged to each client’s requirements
- Your team decides what is sent, and when
Prepared for the client
- Job2417 · Service connection
- LocationStation Road
- WorkExcavate, lay and connect 22 m of 63 mm service pipe
- Records1 daily record · 6 photographs
- Reinstatement6.5 m², photographed
- Checked byOffice, then commercial team
02Walkthroughs
The same pattern, in 3D
Short animated walkthroughs with fictional data. Each follows one record from where the work happens to an organised pack.
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Example3D walkthrough · fictional data
A working day. Connected.
A utility works site: a job record goes from a supervisor’s tablet to the office, back for a missing photograph, and into a job pack.
Open the walkthrough -
Example3D walkthrough · fictional data
On record before it’s covered
A groundworks pour: hidden works photographed before they are covered, the delivery ticket matched, and a changed condition noted for the commercial team.
Open the walkthrough -
Example3D walkthrough · fictional data
No sign-off with anything missing
A workshop inspection bay: the full item list, the brake test and the rectification recorded before the declaration is signed.
Open the walkthrough -
Example3D walkthrough · fictional data
Every item accounted for
A school physics prep room: every item in its place, the monthly source check, bookings and returns, and the termly summary.
Open the walkthrough -
Example3D walkthrough · fictional data
Every door, drill and check
A school site: the daily checks, an alarm test, a fire door flagged, a lockdown drill and a contractor permit, ready at short notice.
Open the walkthrough -
Example3D walkthrough · fictional data
One price list, everywhere it’s shown
A group of three practices: one approved price list published everywhere, a monthly drift check and a complaint with its two clocks.
Open the walkthrough
Next step
Which part of Job 2417 looks like your week?
Bring one process: site records, completion evidence, or information retyped between systems. We will talk it through and suggest a sensible next step.
Prefer email? hello@oneinfra.co.uk